061 351377 snailbhe@gmail.com

Our Policies

Code of Behaviour and Discipline for Killinure N. S.

In devising the Code consideration has been given to the particular needs and circumstances of this school. The aim is to ensure that the individuality of each child is accommodated while acknowledging the right of each child to education in a relatively disruption free environment. The rules are being kept to a minimum and are positively stated in terms of what pupils should do.

Punctuality

In order to facilitate the smooth running of the school day it is important to adhere to the following:

  • Every child is expected to be in time for school.
  • School commences at 9.00am
  • Children should not be in the schoolyard before 8.50 am.
  • Both Junior and Senior Infant Classes conclude at 1.40pm, and the remaining classes conclude at 2.40pm.
  • Parents should make necessary arrangements to ensure children are collected when school is finished. (Exceptional circumstances to be discussed with the teacher).
  • In the event of an absence for children it is important to notify the school (061) 351377, and to provide a written explanation on returning to school.

School Rules

Safety: For my own safety and that of others:

  • I should be careful coming to and going from school.
  • I should never leave the school grounds without the permission of a staff member.
  • I should always walk while in the school building.
  • I should remain seated at all times in class.
  • I should remain seated while eating lunch and during indoor lunchtimes.
Anti-bullying policy

In accordance with the requirements of the Education (Welfare) Act 2000 and the code of behaviour guidelines issued by the NEWB, the Board of Management of Killinure N.S. school has adopted the following anti-bullying policy within the framework of the school’s overall code of behaviour. This policy fully complies with the requirements of the Anti-Bullying Procedures for Primary and Post-Primary Schools which were published in September 2013.

The Board of Management recognises the very serious nature of bullying and the negative impact that it can have on the lives of pupils and is therefore fully committed to the following key principles of best practice in preventing and tackling bullying behaviour:

  • A positive school culture and climate which is welcoming of difference and diversity and is based on inclusivity;
    encourages pupils to disclose and discuss incidents of bullying behaviour in a non-threatening environment; and
    promotes respectful relationships across the school community;
  • Effective leadership;
  • A school-wide approach;
  • A shared understanding of what bullying is and its impact;
    Implementation of education and prevention strategies (including awareness raising measures) that-
    build empathy, respect and resilience in pupils; and
  • explicitly address the issues of cyber-bullying and identity-based bullying including in particular, homophobic and transphobic bullying.
    Effective supervision and monitoring of pupils

Notification regarding the Board of Management’s annual review of the anti-bullying policy

To: __Whom it May concern___

The Board of Management of _Killinure N.S.__ wishes to inform you that:

The Board of Management’s annual review of the school’s anti-bullying policy and its implementation was completed at the Board meeting of __19th June 2019 .

This review was conducted in accordance with the checklist set out in Appendix 4 of the Department’s Anti-Bullying Procedures for Primary and Post-Primary Schools.

Signed ___Pat Walsh___________                       Date _19/06/2019_______________

Chairperson, Board of Management

Signed ___Carmel Power_________                     Date _19/06/2019_______________

Principal

Annual Admission Notice

in respect of admissions to the 2020/2021 school year

Admission Policy and Application Form

A copy of the school’s Admission Policy and the Application Form for Admission for the 2020/2021 school year is available as follows:

On request: By emailing snailbhe@gmail.com, writing to: Killinure N.S., Killinure, Brittas, Boher, Co. Limerick or phoning the school office at (061) 351377

PART 1 – Admissions to the 2020/2021 school year

Application and Decision Dates for admission to 2020/2021 school year.

The following are the dates applicable for admission to Junior Infants/First Year (delete as appropriate)

The school will commence accepting applications for admission on 9th November 2020

The school shall cease accepting applications for admission on 31st January 2021

The date by which applicants will be notified of the decision on their application is 17th February 2021

The period within which applicants must confirm acceptance of an offer of admission is two weeks or by 3rd March 2021

*Failure to accept an offer within the prescribed period above may result in the offer being withdrawn

Note: the school will consider and issue decisions on late applications in accordance with the school’s admission policy.

Special Class Application and Decision Dates for admission to 2020/2021 school year.

The following are the dates applicable for admission to the school’s Special Class which caters for children with ASD.

The school will commence accepting applications for admission to the special class on 9th November 2020

The school shall cease accepting applications for admission to the special class on 31st January 2021

The date by which applicants will be notified of the decision on their application for admission to the special class is 17th February 2021

The period within which applicants must confirm acceptance of an offer of admission is two weeks or by 3rd March 2021

*Failure to accept an offer within the prescribed period above may result in the offer being withdrawn

Number of places being made available in school year 2020/2021

The number of places being made available in junior infants/first year(delete as appropriate) is 26

The number of places being made available in the special class* catering for children with [insert category or categories of SEN catered for in the special class] is 0

Admission Policy of Killinure N.S. (S.N. Ailbhe)

School Address: Killinure, Brittas, Boher, Co. Limerick

Roll number: 07857D

School Patron: Archbishop of Cashel & Emly

1. Introduction

This Admission Policy complies with the requirements of the Education Act 1998, the Education (Admission to Schools) Act 2018 and the Equal Status Act 2000. In drafting this policy, the board of management of the school has consulted with school staff, the school patron and with parents of children attending the school.

The policy was approved by the school patron on 16th September 2020. It is published on the school’s website and will be made available in hardcopy, on request, to any person who requests it.

The relevant dates and timelines for Killinure N.S. (SN Ailbhe) admission process are set out in the school’s annual admission notice which is published annually on the school’s website at least one week before the commencement of the admission process for the school year concerned.

This policy must be read in conjunction with the annual admission notice for the school year concerned.

The application form for admission is available on request from the school office. Please phone (061) 351377

2. Characteristic spirit and general objectives of the school

Killinure NS is a Catholic co-educational primary school with a Catholic ethos under the patronage of the Archbishop of Cashel & Emly.

“Catholic Ethos” in the context of a Catholic primary school means the ethos and characteristic spirit of the Roman Catholic Church, which aims at promoting:

  1. the full and harmonious development of all aspects of the person of the pupil, a living relationship with God and with other people; and
  2. including the intellectual, physical, cultural, moral and spiritual aspects; and
  3. a philosophy of life inspired by belief in God and in the life, death and resurrection of Jesus; and
  4. the formation of the pupils in the Catholic faith;

and which school provides religious education for the pupils in accordance with the doctrines, practices and traditions of the Roman Catholic Church, and/or such ethos and/or characteristic spirit as may be determined or interpreted from time to time by the Irish Episcopal Conference.

In accordance with S.15 (2) (b) of the Education Act, 1998 the Board of Management of Killinure NS shall uphold, and be accountable to the patron for so upholding, the characteristic spirit of the school as determined by the cultural, educational, moral, religious, social, linguistic and spiritual values and traditions which inform and are characteristic of the objectives and conduct of the school.

Killinure N.S. endeavours to help all children develop their fullest potential- spiritually, academically, socially, emotionally, physically and aesthetically, to help them to be happy, to be themselves in an environment based on Christian Love, acceptance, forgiveness and equality.

Our school seeks to help the children to grow and develop into healthy, confident mature adults, capable of realising their full potential as human beings. We strive to create a happy, safe environment for the children where they feel secure, knowing that if they have concerns, they will be listened to with understanding and respect and they will be acted upon in accordance with our Child Protection Policy.

Our school motto is “Respect”

3. Admission Statement

Killinure N.S. (SN Ailbhe) will not discriminate in its admission of a student to the school on any of the following:

  1. the gender ground of the student or the applicant in respect of the student concerned,
  2. the civil status ground of the student or the applicant in respect of the student concerned,
  3. the family status ground of the student or the applicant in respect of the student concerned,
  4. the sexual orientation ground of the student or the applicant in respect of the student concerned,
  5. the religion ground of the student or the applicant in respect of the student concerned,
  6. the disability ground of the student or the applicant in respect of the student concerned,
  7. the ground of race of the student or the applicant in respect of the student concerned,
  8. the Traveller community ground of the student or the applicant in respect of the student concerned, or
  9. the ground that the student or the applicant in respect of the student concerned has special educational needs

As per section 61 (3) of the Education Act 1998, ‘civil status ground’, ‘disability ground’, ‘discriminate’, ‘family status ground’, ‘gender ground’, ‘ground of race’, ‘religion ground’, ‘sexual orientation ground’ and ‘Traveller community ground’ shall be construed in accordance with section 3 of the Equal Status Act 2000.

Killinure N.S. (SN Ailbhe) is a school whose objective is to provide education in an environment which promotes certain religious values and does not discriminate where it refuses to admit as a student a person who is not Roman Catholic and it is proved that the refusal is essential to maintain the ethos of the school

Killinure N.S. (SN Ailbhe) is a school which has established two classes, with the approval of the Minister for Education and Skills, which provides an education exclusively for students with a category or categories of special educational needs specified by the Minister and may refuse to admit to the class a student who does not have the category of needs specified.

4. Categories of Special Educational Needs catered for in the school/special class

Killinure N.S. (SN Ailbhe) with the approval of the Minister for Education and Skills, has established two classes to provide an education exclusively for students with Autism.

5. Admission of Students

This school shall admit each student seeking admission except where –

  1. the school is oversubscribed (please see section 6 below for further details)
  2. a parent of a student, when required by the principal in accordance with section 23(4) of the Education (Welfare) Act 2000, fails to confirm in writing that the code of behaviour of the school is acceptable to him or her and that he or she shall make all reasonable efforts to ensure compliance with such code by the student.

The School Annual Admission Notice which will be posted on our website (killinurens.ie) will show the number of available places in both our mainstream and special classes for that school year and all decision dates including the final date for receipt of applications for that school year. The Board will notify parents of their decision within 21 days of this closing date.

Killinure N.S. (SN Ailbhe) is a Roman Catholic school and may refuse to admit as a student a person who is not a Roman Catholic where it is proved that the refusal is essential to maintain the ethos of the school.

The special classes attached to Killinure N.S. (SN Ailbhe) provide an education exclusively for students with Autism and the school may refuse admission to this class, where the student concerned does not have the specified category of special educational needs provided for in these classes.

Please see Appendix 1 for full Admission Procedures for Pupils to our Mainstream Classes.

A parent/guardian must complete an Application Form for Admission to our Mainstream Classes. This form is available on request by phoning the school office at (061) 351377.

Please see Appendix 2 for full Admission Procedures for Pupils to our Special Classes for Pupils with Autism.

A parent/guardian must complete an Application Form for Admission to our Special Class for Pupils with Autism. This form is available on request by phoning the school office at (061) 351377.

6. Oversubscription

In the event that the school is oversubscribed, the school will, when deciding on applications for admission, apply the following selection criteria in the order listed below to those applications that are received within the timeline for receipt of applications as set out in the school’s annual admission notice:

  • In the event that applications for enrolment exceed the number of places available the following decision making process will apply. The Board will exercise its discretion in the application of the following criteria.

Mainstream Enrolments

  1. Whether there are siblings of the proposed new entrant already in the school.
  2. Parish boundaries/Diocesan policies.
  3. Children of staff members.
  4. Children of past pupils.
  5. All remaining places will be allocated by random selection.

Special Classes for Pupils with Autism

If the number of eligible children on the list of applicants to enrol exceeds the number of places available, the following criteria will apply in priority order.

  • Pupils enrolled in our mainstream school as of the previous September and seeking to transfer to the ASD class.
  • Siblings of existing pupils.
  • Children living within the parish of Murroe-Boher.
  • Should any places remain following the above steps the next most suitable candidate will be selected by random selection by the Principal with the aid of SET teachers and outside agencies.

In the event that there are two or more students tied for a place or places in any of the selection criteria categories above (the number of applicants exceeds the number of remaining places), the following arrangements will apply:

In our mainstream places will be allocated by random selection overseen by the Principal and member of staff/parent body.

In our special classes –
Should the number of applications exceed the number of places available, the school will operate a waiting list for that school year only, selecting the next most suitable candidate who fulfils the above criteria for any available place in that enrolment period. When a parent/guardian is notified of an available place – one week is given to respond as to acceptance of the place before the place is offered to the next candidate on the waiting list.

7. What will not be considered or taken into account

In accordance with section 62(7)(e) of the Education Act, the school will not consider or take into account any of the following in deciding on applications for admission or when placing a student on a waiting list for admission to the school:

Points (a) to (g) must be included here by all schools. There are limited exceptions to some of these (highlighted in red below) and schools must retain the exceptions that apply to them and delete those that do not:

  1. a student’s prior attendance at a pre-school or pre-school service, including naíonraí,
  2. the payment of fees or contributions (howsoever described) to the school;
  3. a student’s academic ability, skills or aptitude; other than in relation to:
    • admission to a special class insofar as it is necessary in order to ascertain whether or not the student has the category of special educational needs concerned and/or
  4. the occupation, financial status, academic ability, skills or aptitude of a student’s parents;
  5. a requirement that a student, or his or her parents, attend an interview, open day or other meeting as a condition of admission;
  6. a student’s connection to the school by virtue of a member of his or her family attending or having previously attended the school;
    • (other than, in the case of the selection criteria based on (1) siblings of a student attending or having attended the school and/or (2) parents or grandparents of a student having attended the school.
    • In relation to (2) parents and grandparents having attended, Killinure N.S. (SN. Ailbhe) may only apply this criterion to a maximum of 25% of the available spaces as set out in the school’s annual admission notice).
  7. the date and time on which an application for admission was received by the school,

This is subject to the application being received at any time during the period specified for receiving applications set out in the annual admission notice of the school for the school year concerned.

This is also subject to the school making offers based on existing waiting lists (up until 31st January 2025 only).

8. Decisions on applications

All decisions on applications for admission to Killinure N.S. (SN Ailbhe) will be based on the following:

  • Our school’s admission policy
  • The school’s annual admission notice (where applicable)
  • The information provided by the applicant in the school’s official application form received during the period specified in our annual admission notice for receiving applications

(Please see section 14 below in relation to applications received outside of the admissions period and section 15 below in relation to applications for places in years other than the intake group.)

Selection criteria that are not included in our school admission policy will not be used to make a decision on an application for a place in our school.

9. Notifying applicants of decisions

Applicants will be informed in writing as to the decision of the school, within the timeline outlined in the annual admissions notice.

If a student is not offered a place in our school, the reasons why they were not offered a place will be communicated in writing to the applicant, including, where applicable, details of the student’s ranking against the selection criteria and details of the student’s place on the waiting list for the school year concerned.

Applicants will be informed of the right to seek a review/right of appeal of the school’s decision (see section 18 below for further details).

10. Acceptance of an offer of a place by an applicant

In accepting an offer of admission from Killinure N.S. (SN Ailbhe), you must indicate—

  1. whether or not you have accepted an offer of admission for another school or schools. If you have accepted such an offer, you must also provide details of the offer or offers concerned and
  2. whether or not you have applied for and awaiting confirmation of an offer of admission from another school or schools, and if so, you must provide details of the other school or schools concerned.

11. Circumstances in which offers may not be made or may be withdrawn

An offer of admission may not be made or may be withdrawn by Killinure N.S. (SN Ailbhe) where—

  1. it is established that information contained in the application is false or misleading.
  2. an applicant fails to confirm acceptance of an offer of admission on or before the date set out in the annual admission notice of the school.
  3. the parent of a student, when required by the principal in accordance with section 23(4) of the Education (Welfare) Act 2000, fails to confirm in writing that the code of behaviour of the school is acceptable to him or her and that he or she shall make all reasonable efforts to ensure compliance with such code by the student; or
  4. an applicant has failed to comply with the requirements of ‘acceptance of an offer’ as set out in section 10 above.

12. Sharing of Data with other schools

Applicants should be aware that section 66(6) of the Education (Admission to Schools) Act 2018 allows for the sharing of certain information between schools in order to facilitate the efficient admission of students.

Section 66(6) allows a school to provide a patron or another board of management with a list of the students in relation to whom—

  1. an application for admission to the school has been received,
  2. an offer of admission to the school has been made, or
  3. an offer of admission to the school has been accepted.

The list may include any or all of the following:

  1. the date on which an application for admission was received by the school;
  2. the date on which an offer of admission was made by the school;
  3. the date on which an offer of admission was accepted by an applicant;
  4. a student’s personal details including his or her name, address, date of birth and personal public service number (within the meaning of section 262 of the Social Welfare Consolidation Act 2005).

13. Waiting list in the event of oversubscription

In the event of there being more applications to the school year concerned than places available, a waiting list of students whose applications for admission to Killinure N.S. (SN Ailbhe) were unsuccessful due to the school being oversubscribed will be compiled and will remain valid for the school year in which admission is being sought.

Placement on the waiting list of Killinure N.S. (SN Ailbhe )is in the order of priority assigned to the students’ applications after the school has applied the selection criteria in accordance with this admission policy.

Applicants whose applications are received after the closing date, outlined in the Annual Admission Notice, will be placed at the end of the waiting list in order of the date of receipt of the application.

Offers of any subsequent places that become available for and during the school year in relation to which admission is being sought will be made to those students on the waiting list, in accordance with the order of priority in relation to which the students have been placed on the list.

14. Late Applications

All applications for admission received after the closing date as outlined in the annual admission notice will be considered and decided upon in accordance with our school’s admissions policy, the Education Admissions to School Act 2018 and any regulations made under that Act.

Late applicants will be notified of the decision in respect of their application no later than three weeks after the date on which the school received the application. Late applicants will be offered a place if there is place available. In the event that there is no place available, the name of the applicant will be added to the waiting list as set out in Section 13.

15. Procedures for admission of students to other years and during the school year

The procedures of the school in relation to the admission of students who are not already admitted to the school to classes or years other than the school’s intake group are as follows:

Pupils wishing to transfer from other schools are enrolled subject to the Rules governing National Schools, as well as our own school’s enrolment policy and local agreements with other schools. It is the preference of the BOM that all who wish to change schools do so at the end of a school term, as this avoids disruption. Other pupils enrolled during the school year (e.g. if newly resident in the area) must furnish class reports and a letter of transfer from the principal of the previous school. It is a requirement of the Board of Management that information concerning attendance and the child’s educational progress be communicated between schools.

The procedures of the school in relation to the admission of students who are not already admitted to the school, after the commencement of the school year in which admission is sought, are as follows:

Each Application will be assessed individually in accordance with the school’s Admission Policy with particular reference to the following:

  • Assisting the school in such circumstances, the BOM reserves the right to determine the maximum number of children in each separate classroom bearing in mind e.g.
    • Size of / available space in classroom.
    • Educational needs of children of a particular age.
    • Multi-grade classes.
    • Presence of children with special educational/behavioural needs.
    • DES maximum class average directives (currently a maximum average of 26 children).

16. Declaration in relation to the non-charging of fees

The board of Killinure N.S. (SN Ailbhe) or any persons acting on its behalf will not charge fees for or seek payment or contributions (howsoever described) as a condition of-

  1. an application for admission of a student to the school, or
  2. the admission or continued enrolment of a student in the school.

17. Arrangements regarding students not attending religious instruction

This section must be completed by schools that provide religious instruction to students.

The following are the school’s arrangements for students, where the parents have requested that the student attend the school without attending religious instruction in the school. These arrangements will not result in a reduction in the school day of such students:

Pupils will remain in their own classrooms under the supervision of the class teacher but not participating in the lesson.

18. Reviews/appeals

Review of decisions by the board of Management

The parent of the student, or in the case of a student may request the board to review a decision to refuse admission. Such requests must be made in accordance with Section 29C of the Education Act 1998.

The timeline within which such a review must be requested and the other requirements applicable to such reviews are set out in the procedures determined by the Minister under section 29B of the Education Act 1998 which are published on the website of the Department of Education and Skills.

The board will conduct such reviews in accordance with the requirements of the procedures determined under Section 29B and with section 29C of the Education Act 1998.

Note: Where an applicant has been refused admission due to the school being oversubscribed, the applicant must request a review of that decision by the board of management prior to making an appeal under section 29 of the Education Act 1998.

Where an applicant has been refused admission due to a reason other than the school being oversubscribed, the applicant may request a review of that decision by the board of management prior to making an appeal under section 29 of the Education Act 1998.

Right of appeal

Under Section 29 of the Education Act 1998, the parent of the student, may appeal a decision of this school to refuse admission.

An appeal may be made under Section 29 (1)(c)(i) of the Education Act 1998 where the refusal to admit was due to the school being oversubscribed.

An appeal may be made under Section 29 (1)(c)(ii) of the Education Act 1998 where the refusal to admit was due a reason other than the school being oversubscribed.

Where an applicant has been refused admission due to the school being oversubscribed, the applicant must request a review of that decision by the board of management prior to making an appeal under section 29 of the Education Act 1998. (see Review of decisions by the Board of Management)

Where an applicant has been refused admission due to a reason other than the school being oversubscribed, the applicant may request a review of that decision by the board of management prior to making an appeal under section 29 of the Education Act 1998. (see Review of decisions by the Board of Management)

Appeals under Section 29 of the Education Act 1998 will be considered and determined by an independent appeals committee appointed by the Minister for Education and Skills.

The timeline within which such an appeal must be made and the other requirements applicable to such appeals are set out in the procedures determined by the Minister under section 29B of the Education Act 1998 which are published on the website of the Department of Education and Skills.

Child Protection Policy

Notification regarding the Board of Management’s review of the Child Safeguarding Statement

 The Board of Management of Killinure N.S. wishes to inform you that:

The Board of Management’s annual review of the school’s Child Safeguarding Statement was completed at the Board meeting of 22nd  April 2021.

This review was conducted in accordance with the “Checklist for Review of the Child Safeguarding Statement” published on the Department’s ‘website www.education.ie

Signed           Pat Walsh                                          Date   22nd April 2021

Chairperson, Board of Management

Signed           Carmel Power                                   Date  22nd  April 2021

Principal/Secretary to the Board of Management

Child Safeguarding Risk Assessment

Written Assessment of Risk of Killinure  N.S. (S.N. Ailbhe)

In accordance with section 11 of the Children First Act 2015 and with the requirement of Chapter 8 of the Child Protection Procedures for Primary and Post-Primary Schools 2017, the following is the Written Risk Assessment of Killinure N.S.

  1. List of school activities
  1. The school has identified the following risk of harm in respect of its activities –
  1. The school has the following procedures in place to address the risks of harm identified in
    this assessment-
Daily arrival and dismissal of pupils

 

Risk of harm not being recognised by school personnel

 

Risk of child being harmed in the school by another child

 

Risk of harm due to bullying of child

 

Risk of harm to children with SEN who have particular vulnerabilities

 

 

The school has in place a Code of Behaviour for Pupils

 

The school has an Anti-Bullying Policy which fully adheres to the requirements of the Department’s
Anti-Bullying Procedures for Primary and Post Primary Schools

 

 

Recreation breaks for pupils

 

Risk of harm not being recognised by school personnel

 

Risk of harm not being reported properly and promptly by school personnel

 

Risk of child being harmed in the school by another child

 

 

Risk of harm due to bullying of child

 

Risk of harm to children with SEN who have particular vulnerabilities

 

 

The school has an Anti-Bullying Policy which fully adheres to the requirements of the Department’s
Anti-Bullying Procedures for Primary and Post Primary Schools

 

All teachers have received a copy of the “Code of Professional Conduct for Teachers” from the Teaching
Council

 

 

The school has in place a Code of Behaviour for Pupils

 

Classroom Teaching

 

Risk of child being harmed in the school by a member of school personnel

 

 

Risk of child being harmed in the school by another child

 

Risk of harm due to bullying of child

 

Risk of harm due to inappropriate relationship/communications between child and another child or adult

 

Risk of harm due to children inappropriately accessing/using computers, social media, phones and other
devices while in school

 

Risk of harm to children with SEN who have particular vulnerabilities

 

 

All school personnel are provided with a copy of the school’s Child Safeguarding Statement

 

 

 

A copy of “The Child Protection Procedures for Primary and Post Primary Schools 2017” has been given to all
staff members.

 

A copy of “Children First 2017” has been given to all staff members.

 

School personnel are required to adhere to the Child Protection Procedures for Primary and Post Primary
Schools 2017
and all registered teaching staff are required to adhere to the Children First Act
2015

 

All teachers have received a copy of the “Code of Professional Conduct for Teachers” from the Teaching
Council

 

The school adheres to the requirements of the Garda vetting legislation and relevant DES circulars in
relation to recruitment and Garda vetting

 

 

The school has an Anti-Bullying Policy which fully adheres to the requirements of the Department’s
Anti-

 

Bullying Procedures for Primary and Post Primary Schools

 

The school has in place a Code of Behaviour for Pupils

 

 

The school –

Has provided each member of school staff with a copy of the school’s Child Safeguarding Statement

 

Ensures all new staff are provided with a copy of the school’s Child Safeguarding Statement

 

Encourages staff to avail of relevant training

 

Encourages board of management members to avail of relevant training

 

Maintains records of all staff and board member training

 

The school has in place an ICT policy in respect of usage of ICT by pupils

 

Pupils are not permitted to have mobile phones in school

 

 

One-to-one teaching

 

Risk of harm in one-to-one teaching, counselling, coaching situation

 

 

Risk of harm to children with SEN who have

 

particular vulnerabilities

 

All school personnel are provided with a copy of the school’s Child Safeguarding Statement

 

A copy of “The Child Protection Procedures for Primary and Post Primary Schools 2017” has been

 

given to all staff members.

 

 

A copy of “Children First 2017” has been given to all staff members.

 

School personnel are required to adhere to the Child Protection Procedures for Primary and Post Primary
Schools 2017
and all registered teaching staff are required to adhere to the Children First Act
2015

 

All teachers have received a copy of the “Code of Professional Conduct for Teachers” from the Teaching
Council

 

 

 

The school has an Anti-Bullying Policy which fully adheres to the requirements of the Department’s
Anti-Bullying Procedures for Primary and Post Primary Schools

 

All school personnel are provided with a copy of the school’s Child Safeguarding Statement

 

 

The Child Protection Procedures for Primary and Post Primary Schools 2017 are made available to

 

all school personnel

 

School personnel are required to adhere to the Child Protection Procedures for Primary and Post Primary
Schools 2017
and all registered teaching staff are

 

required to adhere to the Children First Act 2015

 

The school adheres to the requirements of the Garda vetting legislation and relevant DES circulars in
relation to recruitment and Garda vetting

 

All teachers have received a copy of the “Code of Professional Conduct for Teachers” from the Teaching
Council

 

The school –

Has provided each member of school staff with a copy of the school’s Child Safeguarding Statement

 

Ensures all new staff are provided with a copy of the school’s Child Safeguarding Statement

 

Encourages staff to avail of relevant training

 

 

The school has in place an ICT Policy in respect of usage of ICT by pupils

 

Outdoor teaching activities

 

Risk of harm not being recognised by school personnel

 

Risk of child being harmed in the school by another child

 

Risk of child being harmed by a member of school personnel, a member of staff of another organisation or
other person while child participating in out of school activities e.g. school trip, swimming lessons

 

 

Risk of harm due to bullying of child

 

Risk of harm due to inadequate supervision of children while attending out of school activities

 

 

Risk of harm due to inappropriate relationship / communications between child and another child or adult

 

Risk of harm to children with SEN who have particular vulnerabilities

 

The school adheres to the requirements of the Garda vetting legislation and relevant DES circulars in
relation to recruitment and Garda vetting

 

All school personnel are provided with a copy of the school’s Child Safeguarding Statement

 

A copy of “The Child Protection Procedures for Primary and Post Primary Schools 2017” has been given to all
staff members.

 

 

 

 

A copy of “Children First 2017” has been given to all staff members

 

School personnel are required to adhere to the Child Protection Procedures for Primary and Post Primary
Schools 2017
and all registered teaching staff are required to adhere to the Children First Act
2015

 

All teachers have received a copy of the “Code of Professional Conduct for Teachers” from the Teaching
Council

 

The school has an Anti-Bullying Policy which fully adheres to the requirements of the Department’s
Anti-Bullying Procedures for Primary and Post Primary Schools

 

The school has a Health and Safety Policy

 

The school has in place a Code of Behaviour for Pupils

 

 

 

Sporting activities

 

Risk of harm not being recognised by school personnel

 

Risk of harm not being reported properly and promptly by school personnel

 

Risk of child being harmed in the school by a member of school personnel

 

Risk of child being harmed in the school by another child

 

 

 

Risk of child being harmed in the school by volunteer or visitor to the school

 

Risk of child being harmed by a member of school personnel, a member of staff of another organisation or
other person while child participating in out of school activities e.g. school trip, swimming lessons

 

Risk of harm to children with SEN who have particular vulnerabilities

 

The school adheres to the requirements of the Garda vetting legislation and relevant DES circulars in
relation to recruitment and Garda vetting

 

A copy of “The Child Protection Procedures for Primary and Post Primary Schools 2017” has been given to all
staff members.

 

 

A copy of “Children First 2017” has been given to all staff members

 

School personnel are required to adhere to the Child Protection Procedures for Primary and Post Primary

 

Schools 2017 and all registered teaching staff are required to adhere to the Children First Act
2015

 

All teachers have received a copy of the “Code of Professional Conduct for Teachers” from the Teaching
Council

 

 

The school implements in full the Stay Safe Programme

 

The school implements in full the SPHE curriculum

 

The school has an Anti-Bullying Policy which fully adheres to the requirements of the Department’s
Anti-Bullying Procedures for Primary and Post Primary Schools

 

 

 

School outings

 

Risk of harm not being recognised by school personnel

 

Risk of harm not being reported properly and promptly by school personnel

 

Risk of child being harmed on school outings by a member of school personnel

 

Risk of child being harmed on school outings by another child

 

Risk of child being harmed by a member of school personnel, a member of staff of another organisation or
other person while child participating in out of school activities e.g. school trip, swimming lessons

 

Risk of harm due to bulling of child

 

Risk of harm due to inadequate supervision of children while attending out of school activities

 

Risk of harm due to inappropriate relationship / communications between child and another child or adult

 

Risk of harm to children with SEN who have particular vulnerabilities

 

The school adheres to the requirements of the Garda vetting legislation and relevant DES circulars in
relation to recruitment and Garda vetting

 

A copy of “The Child Protection Procedures for Primary and Post Primary Schools 2017” has been given to all
staff members.

 

 

A copy of “Children First 2017” has been given to all staff members

 

All teachers have received a copy of the “Code of Professional Conduct for Teachers” from the Teaching
Council

 

 

The school implements in full the Stay Safe Programme

 

The school implements in full the SPHE curriculum

 

The school has in place a Code of Behaviour for Pupils

 

The school has an Anti-Bullying Policy which fully adheres to the

 

requirements of the Department’s Anti-Bullying Procedures for Primary and Post Primary Schools

 

 

 

 

Use of toilet areas in schools

 

Risk of harm due to inadequate supervision

of children in school

 

 

 

The school implements in full the Stay Safe Programme

 

The school implements in full the SPHE curriculum

 

The school has in place a Code of Behaviour for Pupils

 

All mainstream classes have en- suite toilets.

 

 

Annual sports day

 

Risk of harm not being recognised by school personnel

 

Risk of harm not being reported properly and promptly by school personnel

 

Risk of child being harmed in the school by a member of school personnel

 

Risk of child being harmed in the school by another child

 

Risk of child being harmed in the school by volunteer or visitor to the school

 

 

Risk of child being harmed by a member of school personnel, a member of staff of another organisation or
other person while child participating in out of school activities e.g. school trip, swimming lessons

 

Risk of harm due to bullying of child

 

Risk of harm to children with SEN who have particular vulnerabilities

 

The school adheres to the requirements of the Garda vetting legislation and relevant DES circulars in
relation to recruitment and Garda vetting

 

All school personnel are provided with a copy of the school’s Child Safeguarding Statement

 

The Child Protection Procedures for Primary and Post Primary Schools 2017 are made available to all
school personnel

 

School personnel are required to adhere to the Child Protection Procedures for Primary and Post Primary
Schools 2017
and all registered teaching staff are required to adhere to the Children First Act
2015

 

 

All teachers have received a copy of the “Code of Professional Conduct for Teachers” from the Teaching
Council

 

The school has in place a Code of Behaviour for Pupils

 

Fundraising events involving pupils

 

Risk of harm not being recognised by school personnel

 

Risk of harm not being reported properly and promptly by school personnel

 

Risk of child being harmed in the school by a

 

member of school personnel

 

Risk of child being harmed in the school by another child

 

Risk of child being harmed in the school by volunteer or visitor to the school

 

Risk of child being harmed by a member of school personnel, a member of staff of another organisation or
other person while child participating in out of school activities.

 

Risk of harm due to inadequate supervision of children in school

 

Risk of harm due to inadequate supervision of children while attending out of school activities

 

 

All school personnel are provided with a copy of the school’s Child Safeguarding Statement

 

The Child Protection Procedures for Primary and Post Primary Schools 2017 are made available to all
school personnel

 

 

School personnel are required to adhere to the Child Protection Procedures for Primary and Post Primary
Schools 2017
and all registered teaching staff are required to adhere to the Children First Act
2015

 

All teachers have received a copy of the “Code of Professional Conduct for Teachers” from the Teaching
Council

 

 

 

 

Use of offsite facilities for school activities

 

Risk of harm not being recognised by school personnel

 

Risk of harm not being reported properly and promptly by school personnel

 

Risk of child being harmed in the school by a member of school personnel

 

Risk of child being harmed in the school by another child

 

Risk of harm due to inadequate supervision of children while attending out of school activities

 

All school personnel are provided with a copy of the school’s Child Safeguarding Statement

 

The Child Protection Procedures for Primary and Post Primary Schools 2017 are made available to all
school personnel

 

School personnel are required to adhere to the Child Protection Procedures for Primary and Post Primary
Schools 2017
and all registered teaching staff are required to adhere to the Children First Act
2015

 

All teachers have received a copy of the “Code of Professional Conduct for Teachers” from the

 

Teaching Council

 

The school has in place a Code of Behaviour for Pupils

 

The school implements in full the Stay Safe Programme

 

The school implements in full the SPHE curriculum

 

 

School transport arrangements

 

Risk of child being harmed by a member of school personnel, a member of staff of another organisation or
other person while child participating in out of school activities e.g. school trip, swimming lessons

 

 

 

 

Risk of harm due to inadequate supervision of children while attending out of school activities

 

 

 

 

School personnel are required to adhere to the Child Protection Procedures for Primary and Post Primary
Schools 2017
and all registered teaching staff are required to adhere to the Children First Act
2015

 

 

All teachers have received a copy of the “Code of Professional Conduct for Teachers” from the Teaching
Council

 

The school has an Anti-Bullying Policy which fully adheres to the requirements of the Department’s
Anti-Bullying Procedures for Primary and Post Primary Schools

 

The school has in place a Code of Behaviour for Pupils

 

The school adheres to the requirements of the Garda vetting legislation and relevant DES circulars in
relation to recruitment and Garda vetting of Bus Escorts

 

 

Care of children with special educational needs

 

 

Risk of harm not being recognised by school personnel

 

Risk of harm not being reported properly and promptly by school personnel

 

Risk of child being harmed in the school by a member of school personnel

 

Risk of child being harmed in the school by another child

 

Risk of child being harmed in the school by volunteer or visitor to the school

 

Risk of child being harmed by a member of school personnel, a member of staff of another organisation or
other person while child participating in out of school activities e.g. school trip, swimming lessons

 

Risk of harm due to bullying of child

 

 

 

Risk of harm to children with SEN who have particular vulnerabilities

 

Risk of harm in on-to-one teaching, counselling, coaching situation

 

 

All school personnel are provided with a copy of the school’s Child Safeguarding Statement

 

The Child Protection Procedures for Primary and Post Primary Schools 2017 are made available to all
school personnel

 

School personnel are required to adhere to the Child Protection Procedures for Primary and Post Primary
Schools 2017
and all registered teaching staff are required to adhere to the Children First Act
2015

 

All teachers have received a copy of the “Code of Professional Conduct for Teachers” from the Teaching
Council

 

 

The school implements in full the Stay Safe Programme

 

The school implements in full the SPHE curriculum

 

 

The school has a Special Educational Needs Policy

 

 

 

Management of challenging behaviour amongst pupils, including appropriate use of restraint where required

 

Risk of child being harmed in the school by another child

 

Risk of harm due to bullying of child

 

Risk of child being harmed by a member of school personnel, a member of staff of another organisation or
other person while child participating in out of school activities e.g. school trip, swimming lessons

 

 

 

The school implements in full the Stay Safe Programme

 

The school implements in full the SPHE curriculum

 

The school has an Anti-Bullying Policy which fully adheres to the requirements of the Department’s
Anti-Bullying Procedures for Primary and Post-Primary Schools

 

The school has in place a Code of Behaviour for Pupils

 

All school personnel are provided with a copy of the school’s Child Safeguarding Statement

 

The Child Protection Procedures for Primary and Post Primary Schools 2017 are made available to all
school personnel

 

School personnel are required to adhere to the Child Protection Procedures for Primary and Post Primary
Schools 2017
and all registered teaching staff are required to adhere to the Children First Act
2015

 

All teachers have received a copy of the “Code of Professional Conduct for Teachers” from the Teaching
Council

 

 

 

Administration of medicine

 

Risk of harm not being recognised by school personnel

 

The school has in place a Policy and Procedures for the administration of Medication to Pupils

 

 

Administration of first aid

 

Risk of harm not being recognised by school personnel

 

A fully equipped first aid box is kept in the secretary’s office.

 

Any First Aid administered by the school is intended

 

to be purely of a temporary nature.

 

In the case of an injury/accident which requires further attention, the parent/guardian is informed. If they
cannot be contacted, the child is taken for medical attention where necessary.

 

 

 

 

Curricular provision in respect of SPHE, RSE, Stay Safe

 

Risk of harm due to an inappropriate relationship/communications

 

Risk of harm due to children inappropriately accessing / using computers, social media, phones and other
devices while at school

 

The school implements in full the Stay Safe Programme

 

The school implements in full the SPHE curriculum

 

Prevention and dealing with bullying amongst pupils

 

Risk of child being harmed in the school by another child

 

Risk of harm due to bullying of child

 

The school implements in full the Stay Safe Programme

 

The school implements in full the SPHE curriculum

 

The school has an Anti-Bullying Policy which fully adheres to the requirements of the Department’s
Anti-Bullying Procedures for Primary and Post-Primary Schools

 

 

Training of school personnel in child protection matters

 

Risk of harm not being recognised by school personnel

 

Risk of harm not being reported properly and promptly by school personnel

 

 

 

 

Risk of child being harmed in the school by a member of school personnel

 

Risk of child being harmed by a member of school personnel, a member of staff of another organisation or
other person while child participating in out of school activities e.g. school trip, swimming lessons

 

Risk of harm caused by member of school personnel communicating with pupils in an inappropriate manner via
social media, texting, digital device or other manner

 

Risk of harm caused by member of school personnel accessing / circulating inappropriate material via social
media, texting, digital device or other manner

 

 

The school –

Has provided each member of school staff with a copy of the school’s Child Safeguarding Statement

 

Ensures all new staff are provided with a copy of the school’s Child Safeguarding Statement

 

Encourages staff to avail of relevant training

 

Encourages board of management members to avail of relevant training

 

The school has in place an ICT policy in respect of usage of ICT by pupils

 

Pupils are not allowed to have mobile phones in school.

 

Use of external personnel to supplement curriculum

 

Risk of child being harmed in the school by volunteer or visitor to the school

 

Risk of child being harmed by a member of school personnel, a member of staff of another organisation or
other person while child participating in out of school activities e.g. school trip, swimming lessons

 

Risk of harm due to inadequate supervision of children in school

 

Risk of harm due to inappropriate relationship / communications between child and another children or adult

 

 

The school adheres to the requirements of the Garda vetting legislation and relevant DES circulars in
relation to recruitment and Garda vetting

 

 

Use of external personnel to support sports and other extra-curricular activities

 

Risk of child being harmed in the school by volunteer or visitor to the school

 

Risk of child being harmed by a member of school personnel, a member of staff of another organisation or
other person while child participating in out of school activities e.g. school trip, swimming lessons

 

Risk of harm due to inappropriate relationship / communications between child and another child or adult

 

The school adheres to the requirements of the Garda vetting legislation and relevant DES circulars in
relation to recruitment and Garda vetting

 

 

Recruitment of school personnel including –

Teachers and substitute teachers

Caretaker / Secretary / Cleaners

Volunteer parents in school activities

Visitors / contractors present in school during school hours

Visitors / contractors present after

 

school activities

 

Risk of harm not being recognised by school personnel

 

Risk of harm not being reported properly and promptly by school personnel

 

Risk of child being harmed in the school by a member of school personnel

 

Risk of child being harmed by a member of school personnel, a member of staff of another organisation or
other person while child participating in out of

 

school activities e.g.

school trip, swimming lessons

 

Risk of harm caused by member of school personnel

communicating with pupils in an inappropriate manner via social media, texting, digital device or other
manner

 

 

Risk of harm caused by member of school personnel accessing / circulating inappropriate material via social
media, texting, digital device or other manner

 

The school adheres to the requirements of the Garda vetting legislation and relevant DES circulars in
relation to recruitment and Garda vetting

 

 

All school personnel are provided with a copy of the school’s Child Safeguarding Statement

The Child Protection Procedures for Primary and Post-Primary Schools 2017 are made available to all
school personnel

 

School personnel are required to adhere to the Child Protection Procedures for Primary and Post-Primary
Schools 2017
and all registered teaching staff are required to adhere to the Children

 

First Act 2015

 

 

The school –

Has provided each member of school staff with a

 

copy of the school’s Child Safeguarding Statement

Ensures all new staff are provided with a copy of the school’s Child Safeguarding Statement

Encourages staff to avail of relevant training

Encourages board of management members to avail of relevant training

 

 

Participation by pupils in religious ceremonies / religious instruction external to the school

 

Risk of child being harmed by a member of school personnel, a member of staff of another organisation or
other person while child participating in out of school activities e.g. school trip, swimming lessons

 

Risk of harm due to inadequate supervision of children while attending out of school activities

 

The school has in place a Code of Behaviour for Pupils

 

The school adheres to the requirements of the Garda vetting legislation and relevant DES circulars in
relation to recruitment and Garda vetting.

 

The school implements in full the Stay Safe Programme

 

 

 

Care of pupils with specific vulnerabilities/

Needs such as

Pupils from ethnic minorities/migrants

Members of the travelling community

Lesbian, gay, bisexual or transgender

 

(LGBT) children

Pupils perceived to be LGBT

Pupils of minority religious faith

Children in care

Children on CPNS (child protection notification system)

 

Risk of harm due to bullying of child.

 

Risk of the child being harmed  by another child in the school

 

Risk of harm not being recognised by school personnel

 

Risk of harm not being reported properly and promptly by school

 

personnel

 

Risk of child being harmed in the school by a

 

member of school personnel

 

Risk of child being harmed by a member of school personnel, a member of staff of another organisation or
other person while child participating in out of school activities e.g. school trip, swimming lessons

 

Risk of harm caused by member of school personnel

communicating with pupils in an inappropriate manner via social media, texting, digital device or other
manner

 

Risk of harm caused by member of school personnel accessing / circulating inappropriate material via social
media, texting, digital device or other manner

 

The school implements in full the Stay Safe Programme

 

The school implements in full the SPHE curriculum

 

The school has an Anti-Bullying Policy which fully adheres to the requirements of the Department’s
Anti-Bullying Procedures for Primary and Post-Primary Schools

 

The school has in place a Code of Behaviour for Pupils

 

All school personnel are provided with a copy of the

 

school’s Child Safeguarding Statement

 

The Child Protection Procedures for Primary and Post Primary Schools 2017 are made available to all
school personnel

 

School personnel are required to adhere to the Child Protection Procedures for Primary and Post Primary
Schools 2017
and all registered teaching staff are required to adhere to the Children First Act
2015

 

All teachers have received a copy of the “Code of Professional Conduct for Teachers” from the Teaching
Council

 

 

 

Use of information and communication technology by pupils in school

 

Risk of harm due to children inappropriately accessing / using computers, social media, phones and other
devices while at school

 

Risk of harm due to bullying of child

 

Risk of harm caused by member of school personnel

communicating with pupils in an inappropriate manner via social media,

 

texting, digital device or other manner

 

Risk of harm caused by member of school personnel accessing / circulating inappropriate material via social
media, texting, digital device or other manner

 

The school has in place an AUP Policy in respect of usage of ICT by pupils

 

Pupils are not allowed to have mobile phones in school

 

The school has in place a Code of Behaviour for Pupils

 

The school implements in full the Stay Safe Programme

 

The school implements in full the SPHE curriculum

 

The school has an Anti-Bullying

 

Policy which fully adheres to the requirements of the

 

Department’s Anti-Bullying Procedures for Primary and Post-Primary Schools

 

 

 

 

 

Application of sanctions under the school’s Code of Behaviour including detention of pupils, confiscation of
phones etc

 

Risk of harm not being reported properly and promptly by school personnel

 

Risk of child being harmed by a member of school personnel, a member of staff of another organisation or
other person while child participating in out of school activities e.g. school trip, swimming lessons

 

Risk of harm due to inadequate supervision of children in school

 

The school has in place a Code of Behaviour for Pupils

The school has an Anti-Bullying Policy which fully adheres to the requirements of the Department’s
Anti-Bullying Procedures for Primary and Post-Primary Schools

 

 

All school personnel are provided with a copy of the school’s Child Safeguarding Statement

 

A copy of “The Child Protection Procedures for Primary and Post Primary Schools 2017” has been given to all
staff members.

 

A copy of “Children First 2017” has been given to all staff members.

 

School personnel are required to adhere to the Child Protection Procedures for Primary and Post Primary
Schools 2017
and all registered teaching staff are required to adhere to the Children First Act
2015

 

All teachers have received a copy of the “Code of Professional Conduct for Teachers” from the Teaching
Council

 

 

The school adheres to the requirements of the Garda vetting legislation and relevant DES circulars in
relation to recruitment and Garda vetting

 

The school has an Anti-Bullying Policy which fully adheres to the requirements of the Department’s
Anti-Bullying Procedures for Primary and Post Primary Schools

 

The school has in place a Code of Behaviour for Pupils

 

 

The school –

Has provided each member of school staff with a copy of the school’s Child Safeguarding Statement

 

Ensures all new staff are provided with a copy of the school’s Child Safeguarding Statement

 

Encourages staff to avail of relevant training

 

 

 

Use of video / photography / other media to record school events

 

Risk of harm caused by member of school personnel communicating with pupils in an inappropriate manner via
social media, texting, digital device or other manner

 

Risk of harm caused by member of school personnel accessing / circulating inappropriate material via social
media, texting, digital device or other manner

 

Risk of harm due to children inappropriately

 

accessing/using computers, social media, phones and other devices.

 

The school has in place an ICT Policy in respect of usage of ICT by pupils

 

Pupils are not allowed to have mobile phones in school.

 

Parental permission forms allowing consent for a child to be photographed or videoed are obtained.

 

 

 

 

After school use of school premises by other organisations

 

 

(Currently no school pupils attend after school activities in the school organised by other organisations.)

 

 

Should other organisations use the school premises in the future the following risks would apply:

 

 

Risk of child being harmed in the school by volunteer or visitor to the school

 

Risk of child being harmed by a member of school personnel, a member of staff of another organisation or
other person while child participating in out of school activities e.g. school trip, swimming lessons

 

Risk of harm due to inappropriate relationship / communications between child and another child or adult

 

The school implements in full the Stay Safe Programme

 

The school implements in full the SPHE curriculum

 

 

The school adheres to the requirements of the Garda vetting legislation and relevant DES circulars in
relation to recruitment and Garda vetting.

 

 

 

 

 

Assembly

 

Risk of harm due to inadequate supervision of children in school

 

The school has in place a Code of Behaviour for Pupils

 

All school personnel are provided with a copy of the school’s Child Safeguarding Statement

 

A copy of “The Child Protection Procedures for Primary and Post Primary Schools 2017” has been given to all
staff members.

 

A copy of “Children First 2017” has been given to all staff members.

 

School personnel are required to adhere to the Child Protection Procedures for Primary and Post Primary

 

Schools 2017 and all registered teaching staff are required to adhere to the Children First Act
2015

 

All teachers have received a copy of the “Code of Professional Conduct for Teachers” from the Teaching
Council

 

The school adheres to the requirements of the Garda vetting

 

legislation and relevant DES circulars in relation to recruitment and Garda vetting

 

 

The school has an Anti-Bullying Policy which fully adheres to the requirements of the Department’s
Anti-Bullying Procedures for Primary and Post Primary Schools

 

The school has in place a Code of Behaviour for Pupils

 

 

The school –

Has provided each member of school staff with a copy of the school’s Child Safeguarding Statement

 

Ensures all new staff are provided with a copy of the school’s Child Safeguarding Statement

 

Encourages staff to avail of relevant training

 

 

 

 

Swimming lessons

 

 

Risk of child being harmed by a member of school personnel, a member of staff of another organisation or
other person while child participating in out of school activities e.g. school trip, swimming lessons

 

Risk of harm due to inadequate supervision of children while attending out of school activities

 

 

The school implements in full the Stay Safe Programme

 

The school implements in full the SPHE curriculum

 

 

The school has in place a Code of Behaviour for Pupils

 

All school personnel are provided with a copy of the school’s Child Safeguarding Statement

 

A copy of “The Child Protection Procedures for Primary and Post Primary Schools 2017” has been given to all
staff members.

 

A copy of “Children First 2017” has been given to all staff members.

 

School personnel are required to

 

adhere to the Child Protection Procedures for Primary and Post Primary Schools 2017 and all
registered teaching staff are required to adhere to the Children First Act 2015

 

All teachers have received a copy of the “Code of Professional Conduct for Teachers” from the Teaching
Council

 

The school adheres to the requirements of the Garda vetting legislation and relevant DES circulars in
relation to recruitment and Garda vetting

 

 

The school has an Anti-Bullying Policy which fully adheres to the requirements of the Department’s
Anti-Bullying Procedures for Primary and Post Primary Schools

 

The school has in place a Code of Behaviour for Pupils

 

 

The school –

Has provided each member of school staff with a copy of the school’s Child Safeguarding Statement

 

Ensures all new staff are provided with a copy of the school’s Child Safeguarding Statement

 

Encourages staff to avail of relevant training

 

 

 

Library Visits

 

Risk of child being harmed by a member of school personnel, a member of staff of another organisation or
other person while child participating in out of school activities e.g. school trip, swimming

 

lessons

 

Risk of harm due to inadequate supervision of children while attending out of school activities

 

 

The school implements in full the Stay Safe Programme

 

The school implements in full the SPHE curriculum

 

The school has in place a Code of Behaviour for Pupils

 

 

All school personnel are provided with a copy of the school’s Child Safeguarding Statement

 

A copy of “The Child Protection Procedures for Primary and Post Primary Schools 2017” has been

 

given to all staff members.

 

A copy of “Children First 2017” has been given to all staff members.

 

School personnel are required to adhere to the Child Protection Procedures for Primary and Post Primary
Schools 2017
and all registered teaching staff are required to adhere to the Children First Act
2015

 

All teachers have received a copy of the “Code of Professional Conduct for Teachers” from the Teaching
Council

 

The school adheres to the requirements of the Garda vetting legislation and relevant DES circulars in
relation to recruitment and Garda vetting

 

 

The school has an Anti-Bullying Policy which fully adheres to the requirements of the Department’s
Anti-Bullying Procedures for Primary and Post Primary Schools

 

The school has in place a Code of Behaviour for Pupils

 

 

The school –

Has provided each member of school staff with a copy of the school’s Child Safeguarding Statement

 

Ensures all new staff are provided with a copy of the school’s Child Safeguarding Statement

 

Encourages staff to avail of relevant training

 

 

 

Student teachers and their tutors

 

 

 

 

 

 

 

 

 

 

 

 

 

Risk of child being harmed in the school by volunteer or visitor to the school

 

Risk of harm due to inappropriate relationship / communications between child and another child or adult

 

The school requires that student teachers and their tutors be vetted by their colleges of education in
accordance with  the requirements of the Garda vetting legislation and relevant DES circulars in relation to
recruitment and Garda vetting

 

Student teachers are required to adhere to the Child Protection Procedures for Primary and Post-Primary
Schools 2017
and the Children First Act 2015

 

 

 

 

 

Students participating in work experience in the school

 

Risk of child being harmed in the school by volunteer or visitor to the school

 

Risk of harm due to inappropriate relationship / communications between child and another child or adult

 

The school requires that all students seeking to participate in work experience are vetted in accordance
with the requirements of the Garda vetting legislation and relevant DES circulars in relation to recruitment
and Garda vetting.

 

 

 

 

 

 

 

 

Important Note:  It should be noted that risk in the context of this risk assessment is the risk of “harm” as defined in the Children First Act 2015 and not general health and safety risk.  The definition of harm is set out in Chapter 4 of the Child Protection Procedures for Primary and Post- Primary  Schools 2017

In undertaking this risk assessment, the board of management has endeavoured to identify as far as possible the risks of harm that are relevant to this school and to ensure that adequate procedures are in place to manage all risks identified.  While it is not possible to foresee and remove all risk of harm, the school has in place the procedures listed in this risk assessment to manage and reduce risk to the greatest possible extent.

This risk assessment has been completed by the Board of Management on  22/04/21.  It shall be reviewed as part of the school’s annual review of its Child Safeguarding Statement.

Signed Pat Walsh Date 22/04/21
Chairperson, Board of Management

Signed Carmel Power  Date 22/04/21
Principal/Secretary to the Board of Management

Child Safeguarding Statement

Killinure N.S. ( S.N. Ailbhe) is a primary school providing primary education to pupils from Junior Infants to Sixth Class.

In accordance with the requirements of the Children First Act 2015, Children First: National Guidance for the Protection and Welfare of Children 2017, the Child Protection Procedures for Primary and Post Primary Schools 2017 and Tusla Guidance on the preparation of Child Safeguarding Statements, the Board of Management of Killinure N.S. has agreed the Child Safeguarding Statement set out in this document.

  • The Board of Management has adopted and will implement fully and without modification the Department’s Child Protection Procedures for Primary and Post Primary Schools2017 as part of this overall Child Safeguarding Statement
  • The Designated Liaison Person (DLP) is             Carmel Power
  • The Deputy Designated Liaison Person (Deputy DLP is Kevin Barry
  • The Board of Management recognises that child protection and welfare considerations permeate all aspects of
    school life and must be reflected in all of the school’s policies, procedures, practices and activities In its
    policies, procedures, practices and activities, the school will adhere to the following principles of best
    practice in child protection and welfare:

The school will:

  • recognise that the protection and welfare of children is of paramount importance, regardless of all other considerations;
  • fully comply with its statutory obligations under the Children First Act 2015 and other relevant legislation relating to the protection and welfare of children;
  • fully co-operate with the relevant statutory authorities in relation to child protection and welfare matters
  • adopt safe practices to minimise the possibility of harm or accidents happening to children and protect workers from the necessity to take unnecessary risks that may leave themselves open to accusations of abuse or neglect;
  • develop a practice of openness with parents and encourage parental involvement in the education of their children; and
  • fully respect confidentiality requirements in dealing with child protection matters.

The following procedures/measures are in place:

  • In relation to any member of staff who is the subject of any investigation (howsoever described) in respect of any act, omission or circumstance in respect of a child attending the school, the school adheres to the relevant procedures set out in Chapter 7 of the Child Protection Procedures for Primary and Post-Primary Schools 2017 and to the relevant agreed disciplinary procedures for school staff which are published on the DES website.
  • In relation to the selection or recruitment of staff and their suitability to work with children, the school adheres to the statutory vetting requirements of the National Vetting Bureau (Children and Vulnerable Persons) Acts 2012 to 2016 and to the wider duty of care guidance set out in relevant Garda vetting and recruitment circulars published by the DES and available on the DES website.
  • In relation to the provision of information and, where necessary, instruction and training, to staff in respect of the identification of the occurrence of harm (as defined in the 2015 Act) the school-
    • Has provided each member of staff with a copy of the school’s Child Safeguarding Statement
    • Ensures all new staff are provided with a copy of the school’s Child Safeguarding Statement
    • Encourages staff to avail of relevant training
    • Encourages Board of Management members to avail of relevant training
    • The school secretary maintains records of all staff and Board member training
  • In relation to reporting of child protection concerns to Tusla, all school personnel are required to adhere to the procedures set out in the Child Protection Procedures for Primary and Post-Primary Schools 2017, including in the case of registered teachers, those in relation to mandated reporting under the Children First Act 2015.
  • In this school the Board has appointed the above named DLP as the “relevant person” (as defined in the Children First Act 2015) to be the first point of contact in respect of the school’s child safeguarding statement.
  • All registered teachers employed by the school are mandated persons under the Children First Act 2015.
  • In accordance with the Children First Act 2015, the Board has carried out an assessment of any potential for harm to a child while attending the school or participating in school activities. A written assessment setting out the areas of risk identified and the school’s procedures for managing those risks is attached as an appendix to these procedures.
  • The various procedures referred to in this Statement can be accessed via the DES website or will be made available on request by the school.

Note:  The above is not intended as an exhaustive list. Individual Boards of Management shall also include in this section such other procedures/measures that are of relevance to the school in question.

  • This statement has been provided to all members of school personnel and the patron. It is readily accessible to parents and guardians on request. A copy of this Statement will be made available to Tusla and the Department if requested.
  • This Child Safeguarding Statement will be reviewed annually or as soon as practicable after there has been a material change in any matter to which this statement refers.

This Child Safeguarding Statement was adopted by the Board of Management on 09/04/2019.

Signed: Pat Walsh                                                   Signed: Carmel Power
Chairperson of Board of Management                      Principal/Secretary to the Board of Management
Date:    09/04/2019                                                 Date:    09/04/2019

Data Protection Policy for Killinure N.S.

Introductory Statement

The school’s Data Protection Policy applies to the personal data held by the school which is protected by the Data Protection Acts 1988 and 2003.

The policy applies to all school staff, the board of management, parents/guardians, students and others (including prospective or potential students and their parents/guardians and applicants for staff positions within the school) insofar as the measures under the policy relate to them. Data will be stored securely, so that confidential information is protected in compliance with relevant legislation. This policy sets out the manner in which personal data and sensitive personal data will be protected by the school.

Data Protection Principles

The school is a data controller of personal data relating to its past, present and future staff, students, parents/guardians and other members of the school community. As such, the school is obliged to comply with the principles of data protection set out in the Data Protection Acts 1988 and 2003 which can be summarised as follows:

  • Obtain and process Personal Data fairly: Information on students is gathered with the help of parents/guardians and staff. Information is also transferred from their previous schools. In relation to information the school holds on other individuals (members of staff, individuals applying for positions within the School, parents/guardians of students etc.), the information is generally furnished by the individuals themselves with full and informed consent and compiled during the course of their employment or contact with the School. All such data is treated in accordance with the Data Protection Acts and the terms of this Data Protection Policy. The information will be obtained and processed fairly.
  • Keep it only for one or more specified and explicit lawful purposes: The School will inform individuals of the reasons they collect their data and will inform individuals of the uses to which their data will be put. All information is kept with the best interest of the individual in mind at all times.
  • Process it only in ways compatible with the purposes for which it was given initially: Data relating to individuals will only be processed in a manner consistent with the purposes for which it was gathered. Information will only be disclosed on a need to know basis, and access to it will be strictly controlled.
  • Keep Personal Data safe and secure: Only those with a genuine reason for doing so may gain access to the information. Sensitive Personal Data is securely stored under lock and key in the case of manual records and password protection in the case of electronically stored data. Portable devices storing personal data (such as laptops) should be password protected before they are removed from the school premises. Confidential information will be stored securely and in relevant circumstances, it will be placed in a separate file which can easily be removed if access to general records is granted to anyone not entitled to see the confidential data.
  • Keep Personal Data accurate, complete and up-to-date: Students, parents/guardians, and/or staff should inform the school of any change which the school should make to their personal data and/or sensitive personal data to ensure that the individual’s data is accurate, complete and up-to-date. Once informed, the school will make all necessary changes to the relevant records. The principal may delegate such updates/amendments to another member of staff. However, records must not be altered or destroyed without proper authorisation. If alteration/correction is required, then a note of the fact of such authorisation and the alteration(s) to be made to any original record/documentation should be dated and signed by the person making that change.
  • Ensure that it is adequate, relevant and not excessive: Only the necessary amount of information required to provide an adequate service will be gathered and stored.
  • Retain it no longer than is necessary for the specified purpose or purposes for which it was given: As a general rule, the information will be kept for the duration of the individual’s time in the school. Thereafter, the school will comply with DES guidelines on the storage of Personal Data and Sensitive Personal Data relating to a student. In the case of members of staff, the school will comply with both DES guidelines and the requirements of the Revenue Commissioners with regard to the retention of records relating to employees.  The school may also retain the data relating to an individual for a longer length of time for the purposes of complying with relevant provisions of law and or/defending a claim under employment legislation and/or contract and/or civil law.
  • Provide a copy of their personal data to any individual, on request: Individuals have a right to know what personal data/sensitive personal data is held about them, by whom, and the purpose for which it is held.

Scope

Purpose of the Policy: The Data Protection Acts 1988 and 2003 apply to the keeping and processing of Personal Data, both in manual and electronic form. The purpose of this policy is to assist the school to meet its statutory obligations, to explain those obligations to School staff, and to inform staff, students and their parents/guardians how their data will be treated.

The policy applies to all school staff, the board of management, parents/guardians, students and others (including prospective or potential students and their parents/guardians, and applicants for staff positions within the school) insofar as the school handles or processes their Personal Data in the course of their dealings with the school.

Definition of Data Protection Terms

In order to properly understand the school’s obligations, there are some key terms which should be understood by all relevant school staff:

Data means information in a form that can be processed. It includes both automated data (e.g. electronic data) and manual dataAutomated data means any information on computer, or information recorded with the intention that it be processed by computer. Manual data means information that is kept/recorded as part of a relevant filing system or with the intention that it form part of a relevant filing system.

Relevant filing system means any set of information that, while not computerised, is structured by reference to individuals or by reference to criteria relating to individuals, so that specific information relating to a particular individual is readily, quickly and easily accessible.

Personal Data means data relating to a living individual who is or can be identified either from the data or from the data in conjunction with other information that is in, or is likely to come into, the possession of the Data Controller i.e. the school.

Sensitive Personal Data refers to Personal Data regarding a person’s

  • racial or ethnic origin, political opinions or religious or philosophical beliefs
  • membership of a trade union
  • physical or mental health or condition or sexual life
  • commission or alleged commission of any offence or
  • any proceedings for an offence committed or alleged to have been committed by the person, the disposal of such proceedings or the sentence of any court in such proceedings, criminal convictions or the alleged commission of an offence.

Data Controller for the purpose of this policy is the board of management, S.B. Ailbhe (Killinure N.S.).

Rationale 

In addition to its legal obligations under the broad remit of educational legislation, the school has a legal responsibility to comply with the Data Protection Acts, 1988 and 2003.

This policy explains what sort of data is collected, why it is collected, for how long it will be stored and with whom it will be shared.  As more and more data is generated electronically and as technological advances enable the easy distribution and retention of this data, the challenge of meeting the school’s legal responsibilities has increased.

The school takes its responsibilities under data protection law very seriously and wishes to put in place safe practices to safeguard individual’s personal data. It is also recognised that recording factual information accurately and storing it safely facilitates an evaluation of the information, enabling the principal and board of management to make decisions in respect of the efficient running of the School. The efficient handling of data is also essential to ensure that there is consistency and continuity where there are changes of personnel within the school and board of management.

Other Legal Obligations

Implementation of this policy takes into account the school’s other legal obligations and responsibilities. Some of these are directly relevant to data protection. For example:

  • Under Section 9(g) of the Education Act, 1998, the parents of a student, or a student who has reached the age of 18 years, must be given access to records kept by the school relating to the progress of the student in their education
  • Under Section 20 of the Education (Welfare) Act, 2000, the school must maintain a register of all students attending the School
  • Under section 20(5) of the Education (Welfare) Act, 2000, a principal is obliged to notify certain information relating to the child’s attendance in school and other matters relating to the child’s educational progress to the principal of another school to which a student is transferring
  • Under Section 21 of the Education (Welfare) Act, 2000, the school must record the attendance or non-attendance of students registered at the school on each school day
  • Under Section 28 of the Education (Welfare) Act, 2000, the School may supply Personal Data kept by it to certain prescribed bodies (the Department of Education and Skills, the National Education Welfare Board, the National Council for Special Education, other schools, other centres of education) provided the School is satisfied that it will be used for a “relevant purpose” (which includes recording a person’s educational or training history or monitoring their educational or training progress in order to ascertain how best they may be assisted in availing of educational or training opportunities or in developing their educational potential; or for carrying out research into examinations, participation in education and the general effectiveness of education or training)
  • Under Section 14 of the Education for Persons with Special Educational Needs Act, 2004, the school is required to furnish to the National Council for Special Education (and its employees, which would include Special Educational Needs Organisers (“SENOs”)) such information as the Council may from time to time reasonably request
  • The Freedom of Information Act 1997 provides a qualified right to access to information held by public bodies which does not necessarily have to be “personal data” as with data protection legislation. While schools are not currently subject to freedom of information legislation, if a school has furnished information to a body covered by the Freedom of Information Act (such as the Department of Education and Skills, etc.) these records could be disclosed if a request is made to that body
  • Under Section 26(4) of the Health Act, 1947 a School shall cause all reasonable facilities (including facilities for obtaining names and addresses of pupils attending the school) to be given to a health authority who has served a notice on it of medical inspection, e.g. a dental inspection
  • Under Children First: National Guidance for the Protection and Welfare of Children (2011) published by the Department of Children & Youth Affairs, schools, their boards of management and their staff have responsibilities to report child abuse or neglect to TUSLA – Child and Family Agency (or in the event of an emergency and the unavailability of TUSLA, to An Garda Síochána).

Relationship to characteristic spirit of the School (School’s mission/vision/aims)

S.N. Ailbhe endeavours to help all children develop their fullest potential-spiritually, academically, socially, emotionally, physically and aesthetically, to help them to be happy, to be themselves in an environment based on Christian Love, acceptance, forgiveness and equality.

We aim to achieve these goals while respecting the privacy and data protection rights of students, staff, parents/guardians and others who interact with us. The school wishes to achieve these aims/missions while fully respecting individuals’ rights to privacy and rights under the Data Protection Acts.

Personal Data

The Personal Data records held by the school may include:

1. Staff records:

  • Categories of staff data: As well as existing members of staff (and former members of staff), these records may also relate to applicants applying for positions within the school, trainee teachers and teachers under probation. These staff records may include:
    • Name, address and contact details, PPS number
    • Original records of application and appointment to promotion posts
    • Details of approved absences (career breaks, parental leave, study leave etc.)
    • Details of work record (qualifications, classes taught, subjects etc.)
    • Details of any accidents/injuries sustained on school property or in connection with the staff member carrying out their school duties
    • Records of any reports the school (or its employees) have made in respect of the staff member to State departments and/or other agencies under mandatory reporting legislation and/or child-safeguarding guidelines (subject to the DES Child Protection Procedures).
  • Purposes: Staff records are kept for the purposes of:
    • the management and administration of school business (now and in the future)
    • to facilitate the payment of staff, and calculate other benefits/ entitlements (including reckonable service for the purpose of calculation of pension payments, entitlements and/or redundancy payments where relevant)
    • to facilitate pension payments in the future
    • human resources management
    • recording promotions made (documentation relating to promotions applied for) and changes in responsibilities etc.
    • to enable the school to comply with its obligations as an employer including the preservation of a safe, efficient working and teaching environment (including complying with its responsibilities under the Safety, Health and Welfare At Work Act. 2005)
    • to enable the school to comply with requirements set down by the Department of Education and Skills, the Revenue Commissioners, the National Council for Special Education, TUSLA, the HSE, and any other governmental, statutory and/or regulatory departments and/or agencies
    • and for compliance with legislation relevant to the school.
  • Location: In a secure, locked filing cabinet that only personnel who are authorised to use the data can access. Employees are required to maintain the confidentiality of any data to which they have access.
  • Security:
    1. Manual records are kept in a secure, locked filing cabinet in the administration office only accessible to personnel who are authorised to use the data. Employees are required to maintain the confidentiality of any data to which they have access.
    2. Digital records are stored on password-protected computer with adequate encryption in the administration office. The school has the burglar alarm activated during out-of-school hours.

2. Student records:

  • Categories of student data: These may include:
    • Information which may be sought and recorded at enrolment and may be collated and compiled during the course of the student’s time in the school. These records may include:
      • name, address and contact details, PPS number
      • date and place of birth
      • names and addresses of parents/guardians and their contact details (including any special arrangements with regard to guardianship, custody or access)
      • religious belief
      • racial or ethnic origin
      • membership of the Traveller community, where relevant
      • whether they (or their parents) are medical card holders
      • whether English is the student’s first language and/or whether the student requires English language support
      • any relevant special conditions (e.g. special educational needs, health issues etc.) which may apply
  • Information on previous academic record (including reports, references, assessments and other records from any previous school(s) attended by the student
  • Psychological, psychiatric and/or medical assessments
  • Attendance records
  • Photographs and recorded images of students (including at school events and noting achievements). See the template “Guidance on Taking and Using Images of Children in Schools”
  • Academic record – subjects studied, class assignments, examination results as recorded on official School reports
  • Records of significant achievements
  • Whether the student is repeating the Leaving Certificate
  • Whether the student is exempt from studying Irish
  • Records of disciplinary issues/investigations and/or sanctions imposed
  • Garda vetting outcome record (where the student is engaged in work experience organised with or through the school/ETB which requires that they be Garda vetted)
  • Other records e.g. records of any serious injuries/accidents etc. (Note: it is advisable to inform parents that a particular incident is being recorded).
  • Records of any reports the school (or its employees) have made in respect of the student to State departments and/or other agencies under mandatory reporting legislation and/or child safeguarding guidelines (subject to the DES Child Protection Procedures).
  • Purposes: The purposes for keeping student records are:
    • to enable each student to develop to their full potential
    • to comply with legislative or administrative requirements
    • to ensure that eligible students can benefit from the relevant additional teaching or financial supports
    • to support the provision of religious instruction
    • to enable parents/guardians to be contacted in the case of emergency or in the case of school closure, or to inform parents of their child’s educational progress or to inform parents of school events etc.
    • to meet the educational, social, physical and emotional requirements of the student
    • photographs and recorded images of students are taken to celebrate school achievements, compile yearbooks, establish a school website, record school events, and to keep a record of the history of the school. Such records are taken and used in accordance with the school’s “Guidance for Taking and Using Images of Pupils in Schools” (see template)
    • to ensure that the student meets the school’s admission criteria
    • to ensure that students meet the minimum age requirements for their course,
    • to ensure that any student seeking an exemption from Irish meets the criteria in order to obtain such an exemption from the authorities
    • to furnish documentation/ information about the student to the Department of Education and Skills, the National Council for Special Education, TUSLA, and other Schools etc. in compliance with law and directions issued by government departments
    • to furnish, when requested by the student (or their parents/guardians in the case of a student under 18 years) documentation/information/ references to third-level educational institutions and/or prospective employers
    • In respect of a work experience placement, (where that work experience role requires that the student be Garda vetted) the School will assist the student in obtaining their Garda vetting outcome (with the consent of the student and their parent/guardian) in order to furnish a copy of same (with the consent of the student and the student’s parent/guardian) to the work experience employer.
  • Location: In a secure, locked filing cabinet that only personnel who are authorised to use the data can access. Employees are required to maintain the confidentiality of any data to which they have access.
  • Security:
    1. Manual records are kept in a secure, locked filing cabinet in the administration office only accessible to personnel who are authorised to use the data. Employees are required to maintain the confidentiality of any data to which they have access.
    2. Digital records are stored on password-protected computer with adequate encryption in the administration office. The school has the burglar alarm activated during out-of-school hours.

3. Board of management records:

  • Categories of board of management data: These may include:
    • Name, address and contact details of each member of the board of management (including former members of the board of management)
    • Records in relation to appointments to the Board
    • Minutes of Board of Management meetings and correspondence to the Board which may include references to particular individuals.
  • Purposes: To enable the Board of Management to operate in accordance with the Education Act 1998 and other applicable legislation and to maintain a record of board appointments and decisions.
  • Location: In a secure, locked filing cabinet and that only personnel who are authorised to use the data can access it. Employees are required to maintain the confidentiality of any data to which they have access.
  • Security:
    1. Manual records are kept in a secure, locked filing cabinet in the administration office only accessible to personnel who are authorised to use the data. Employees are required to maintain the confidentiality of any data to which they have access.
    2. Digital records are stored on password-protected computer with adequate encryption in the administration office. The school has the burglar alarm activated during out-of-school hours.

4. Other records:

[School to insert other categories of data]

For example:

The school will hold other records relating to individuals. The format in which these records will be kept are manual record (personal file within a relevant filing system), and/or computer record (database). Some examples of the type of other records which the school will hold are set out below (this list is not exhaustive):

5. Creditors

  • Categories of data: the school may hold some or all of the following information about creditors (some of whom are self-employed individuals):
    • name
    • address
    • contact details
    • PPS number
    • tax details
    • bank details and
    • amount paid.
  • Purposes: This information is required for routine management and administration of the school’s financial affairs, including the payment of invoices, the compiling of annual financial accounts and complying with audits and investigations by the Revenue Commissioners.
  • Location: In a secure, locked filing cabinet that only personnel who are authorised to use the data can access. Employees are required to maintain the confidentiality of any data to which they have access.
  • Security:
    1. Manual records are kept in a secure, locked filing cabinet in the administration office only accessible to personnel who are authorised to use the data. Employees are required to maintain the confidentiality of any data to which they have access.
    2. Digital records are stored on password-protected computer with adequate encryption in the administration office. The school has the burglar alarm activated during out-of-school hours.

6. Charity tax-back forms

  • Categories of data: the school may hold the following data in relation to donors who have made charitable donations to the school:
    • name
    • address
    • telephone number
    • PPS number
    • tax rate
    • signature and
    • the gross amount of the donation.
  • Purposes: Schools are entitled to avail of the scheme of tax relief for donations of money they receive. To claim the relief, the donor must complete a certificate (CHY2) and forward it to the school to allow it to claim the grossed up amount of tax associated with the donation. The information requested on the appropriate certificate is the parents name, address, PPS number, tax rate, telephone number, signature and the gross amount of the donation. This is retained by the School in the case of audit by the Revenue Commissioners.
  • Location: In a secure, locked filing cabinet that only personnel who are authorised to use the data can access. Employees are required to maintain the confidentiality of any data to which they have access.
  • Security:
    1. Manual records are kept in a secure, locked filing cabinet in the administration office only accessible to personnel who are authorised to use the data. Employees are required to maintain the confidentiality of any data to which they have access.
    2. Digital records are stored on password-protected computer with adequate encryption in the administration office. The school has the burglar alarm activated during out-of-school hours.

7. CCTV images/recordings

  • Categories: CCTV is installed , externally i.e. external walls and internally as detailed in the CCTV Policy.  These CCTV systems may record images of staff, students and members of the public who visit the premises.
  • Purposes: Safety and security of staff, students and visitors and to safeguard school property and equipment.
  • Location: Cameras are located as detailed in the CCTV Policy.  Recording equipment is located in the Principal’s office.
  • Security:
    1. Manual records are kept in a secure, locked filing cabinet in the administration office only accessible to personnel who are authorised to use the data. Employees are required to maintain the confidentiality of any data to which they have access.
    2. Digital records are stored on password-protected computer with adequate encryption in the administration office. The school has the burglar alarm activated during out-of-school hours.

8. Examination results

  • Categories: The school will hold data comprising examination results in respect of its students.  These include class, mid-term, annual, continuous assessment and standardised assessment results.
  • Purposes: The main purpose for which these examination results and other records are held is to monitor a student’s progress and to provide a sound basis for advising them and their parents or guardians about a pupil’s education. The data may also be aggregated for statistical/reporting purposes, such as to compile results tables.  The data may be transferred to the Department of Education and Skills, the National Council for Curriculum and Assessment and such other similar bodies.
  • Location: In a secure, locked filing cabinet that only personnel who are authorised to use the data can access. Employees are required to maintain the confidentiality of any data to which they have access.
  • Security:
    • Manual records are kept in a secure, locked filing cabinet in the administration office only accessible to personnel who are authorised to use the data. Employees are required to maintain the confidentiality of any data to which they have access.
  • Digital records are stored on password-protected computer with adequate encryption in the administration office. The school has the burglar alarm activated during out-of-school hours.

Links to other policies and to curriculum delivery

Our school policies need to be consistent with one another, within the framework of the overall School Plan. Relevant school policies already in place or being developed or reviewed, shall be examined with reference to the data protection policy and any implications which it has for them shall be addressed.

The following policies may be among those considered:

  • Child Protection Policy
  • Anti-Bullying Policy
  • Code of Behaviour
  • Admissions/Enrolment Policy
  • CCTV Policy
  • Substance Use Policy
  • ICT Acceptable Usage Policy
  • SPHE

Processing in line with data subject’s rights

Data in this school will be processed in line with the data subjects’ rights.

Data subjects have a right to:

(a)        Request access to any data held about them by a data controller

(b)        Prevent the processing of their data for direct-marketing purposes

(c)        Ask to have inaccurate data amended

(d)        Prevent processing that is likely to cause damage or distress to themselves or anyone else.

Dealing with a data access requests

Section 3 access request

Under Section 3 of the Data Protection Acts, an individual has the right to be informed whether the school holds data/information about them and to be given a description of the data together with details of the purposes for which their data is being kept.  The individual must make this request in writing and the data controller will accede to the request within 21 days.

The right under Section 3 must be distinguished from the much broader right contained in Section 4, where individuals are entitled to a copy of their data.

Section 4 access request

Individuals are entitled to a copy of their personal data on written request.

  • The individual is entitled to a copy of their personal data (subject to some exemptions and prohibitions set down in Section 5 of the Data Protection Act)
  • Request must be responded to within 40 days
  • Fee may apply but cannot exceed €6.35
  • Where a subsequent or similar request is made soon after a request has just been dealt with, it is at the discretion of the school as data controller to comply with the second request (no time limit but reasonable interval from the date of compliance with the last access request.) This will be determined on a case-by-case basis.
  • No personal data can be supplied relating to another individual unless that third party has consented to the disclosure of their data to the applicant. Data will be carefully redacted to omit references to any other individual and only where it has not been possible to redact the data to ensure that the third party is not identifiable would the school refuse to furnish the data to the applicant.
Providing information over the phone

In our school, any employee dealing with telephone enquiries should be careful about disclosing any personal information held by the school over the phone. In particular the employee should:

  • Check the identity of the caller to ensure that information is only given to a person who is entitled to that information
  • Suggest that the caller put their request in writing if the employee is not sure about the identity of the caller and in circumstances where the identity of the caller cannot be verified
  • Refer the request to the principal for assistance in difficult situations. No employee should feel forced into disclosing personal information.

Implementation arrangements, roles and responsibilities

In our school the board of management is the data controller and the principal will be assigned the role of co-ordinating implementation of this Data Protection Policy and for ensuring that staff who handle or have access to Personal Data are familiar with their data protection responsibilities.

The following personnel have responsibility for implementing the Data Protection Policy:

Name                                       Responsibility

Board of management:              Data Controller

Principal:                                  Implementation of Policy

Teaching personnel:                  Awareness of responsibilities

Administrative personnel:           Security, confidentiality

IT personnel:                             Security, encryption, confidentiality

Ratification & communication

When the Data Protection Policy has been ratified by the board of management, it becomes the school’s agreed Data Protection Policy. It should then be dated and circulated within the school community. The entire staff must be familiar with the Data Protection Policy and ready to put it into practice in accordance with the specified implementation arrangements.  It is important that all concerned are made aware of any changes implied in recording information on students, staff and others in the school community.

Parents/guardians and students should be informed of the Data Protection Policy from the time of enrolment of the student e.g. by including the Data Protection Policy as part of the Enrolment Pack, by either enclosing it or incorporating it as an appendix to the enrolment form.

Monitoring the implementation of the policy

The implementation of the policy shall be monitored by the principal and the board of management.

At least one annual report should be issued to the board of management to confirm that the actions/measures set down under the policy are being implemented.

Reviewing and evaluating the policy

The policy should be reviewed and evaluated at certain pre-determined times and as necessary. On-going review and evaluation should take cognisance of changing information or guidelines (e.g. from the Data Protection Commissioner, Department of Education and Skills or the NEWB), legislation and feedback from parents/guardians, students, school staff and others. The policy should be revised as necessary in the light of such review and evaluation and within the framework of school planning.

Signed:   Pat Walsh.

For and behalf of board of management

Date:  19th June 2019